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Akeley Paul Bunyan Statue

Council Meeting Agenda/Minutes/Notices


2017 City Council Meetings
6pm the 2nd Wednesday of each month at the City Office (Senior Center)

12-2017 Board Packet


AKELEY CITY COUNCIL
REGULAR MEETING
JANUARY 10, 2018
6:00 PM AKELEY CITY HALL

Call the Meeting to Order

  • Roll Call
  • Pledge of Allegiance  
  •  Consent Agenda
    • Minutes from December 13, 2017 Regular Meeting
    • Minutes from December 27, 2017 Special Meeting
    • Treasurer’s Report December
    • Administration Finance Report for December
    • December Permits Issued – 0
  • MN DOT - Reconstruction project on TH 34
  • City Hall - Melody Boettcher
    • 2018 Regular Meeting Schedule – 6:00pm the Second Wednesday of every month at City Hall – no conflicting holidays
    • Commissioner Appointments
    • Resolutions
      • #1-2018 Consignments
      • #2-2018 Bank Signatories
      • #3-2018 Authorization of Payments Prior to Council Approval
      • #4-2018 Authorizing Wire automated Bank payments
      • #5-2018 EFT’s
    • 2018 mileage reimbursement 54.5 cents per mile
    • Board of Appeal and Equalization:  April 17, 2018 at 1 pm
    • AIS – Resolution #6-2018
    • Amendment to Fund Balance Policy – Resolution #7-2018
    • ATV Grant Submission – Resolution #8-2018
    • Audit scheduled for March 12-13
  • Police Department - Jimmy Hansen
  • Liquor Store - Lacey Hitchcock
  • Parks  – Billy Krotzer
  • Water/Sewer/Maintenance Report – Kelly VandenEykel
  • East Hubbard County Fire District  – Bobbie Wosika
    • December Minutes
  • Old Business
    • Update on Vacation of City Streets and Alleys
    • Update on Paul Bunyan Park Bathroom Project
  • New Business
  • Public Forum
  • Adjourn

MINUTES OF THE AKELEY CITY COUNCIL REGULAR MEETING
HELD AT AKELEY CITY HALL 6:00PM, December 13th, 2017

The Akeley City Council met in a regular meeting Wednesday, December 13th, 2017. Mayor Brian Hitchcock called the meeting to order at 6:02pm. 

Council members present: Mayor Brian Hitchcock, Bobbie Wosika, Billy Krotzer and Margaret Bond-Vorel

Council members absent: Dan Riggs

The Pledge of Allegiance was recited by the Council and attending audience.     

Consent Agenda:

  • Minutes from November 8th, 2017 Public Hearing
  • Minutes from November 8th, 2017 Regular Meeting
  • Minutes from November 28th, 2017 Work Session
  • Treasure’s Report for November
  • Administration Finance Report for November
  • November Permits Issued – 0
  • Motion by Bobbie Wosika to approve the Consent Agenda, seconded by Billy Krotzer, passed.

City Hall – Melody Boettcher

  • A proposed 2018 budget and levy was presented. Approval needed by council and is due December 15th, 2017 totaling $178,015.00
  • Motion by Margaret Bond-Vorel to approve the final budget, seconded by Billy Krotzer, passed.
  • Motion by Billy Krotzer to approve Resolution 16-2017 Approve 2018 Tax Levy, seconded by Margaret Bond-Vorel, passed.
  • Melody stated approval is needed by council for the 2% wage increase
  • Motion by Billy Krotzer to approve the 2% wage increase, seconded by Bobbie Wosika, passed.
  • Discussed setting up a meeting for the End-Of-Year Financials and Melody will go over the accounts
  • Motion by Bobbie Wosika to have End-Of-Year Financials Meeting on December 27th at 6:30, seconded by Margaret Bond-Vorel, passed.
  • Melody stated an Accountant Engagement Agreement would need to be signed if the City were to use Justin & Clausen Co.  for the 2017 audit which is scheduled for March 12th, 2018
  • Motion by Brian Hitchcock to use Justin & Clausen, CO for the audit for the next 2 years as stated in the Agreement, seconded by Bobbie Wosika, passed.

Police Department – Jimmy Hansen

  • Jimmy stated he recently got a new safe in his office due to the old one not working anymore.

Liquor Store - Lacey Hitchcock

  • Lacey was not present
  • Bobbie stated Lacey wants to purchase a freezer for the beer mugs in the amount of $1,669.49
  • Motion by Bobbie Wosika to approve new freezer for mugs in the amount of $1,669.49, seconded by Billy Krotzer, passed.

Parks - Billy Krotzer 

      • Discussion of the 2018 Park Managers and that we are able to hire them as a contractor, and their wage will be what it was before this 2017 season.
      • Motion by Billy Krotzer to place the same or similar ad for the hire of the 2018 Park Managers, seconded by Margaret Bond-Vorel, passed.

Water/Sewer/Maintenance Report – Kelly VandenEykel       

  • Kelly stated he didn’t have anything to report. His time is cut down to about 2 hours with the new radio read meters.
  • City Hall received a water/sewer customer complaint, stating since his meter is pulled he should not have to pay a utility bill until he is residing there again in 3 months. Melody contacted the league on this matter and explained to the customer that he is to be charged a bill as long as there is a dwelling and has the availability of the service. Plus it is the City’s ordinance to charge for the service.

East Hubbard County Fire District – Bobbie Wosika/Dan Riggs

  • Report of November minutes

Old Business

  • Bobbie Wosika gave an update on the Paul Bunyan Park bathrooms

New Business

  • ATV Club would like to have the DNR Grant resubmitted
  • Motion by Bobbie Wosika to resubmit the DNR Grant, seconded by Margaret Bond-Vorel, passed.
  • Motion by Billy Krotzer to give the Ice Races access to the lake, seconded by Bobbie Wosika, passed.
  • WHA School district needs permission from the council to have a secondary polling place at City Hall if they need more room.
  • Motion by Brian Hitchcock for the WHA School District to use City Hall as a secondary polling place, seconded by Bobbie Wosika, passed.

Public Forum

  • Kristin Fake asked what the Billboard was going to be used for and what the City’s ordinance was on pets.
  • A customer voiced a concern about the 4 months of auto drafts that was missed and what had happened and why. Melody explained it was on the administrative end. It was overlooked and not doublechecked.

Motion by Bobbie Wosika to adjourn at 6:48 pm, seconded by Billy Krotzer, passed.

Respectfully Submitted by,
Spring Bungert
Deputy Clerk


MINUTES OF THE AKELEY CITY COUNCIL
PUBLIC HEARING
HELD AT AKELEY CITY HALL 6:00PM, NOVEMBER 8th, 2017

The Akeley City Council met in a Public Hearing Wednesday, November 8th, 2017. Mayor Brian Hitchcock called the meeting to order at 6:00pm. 

Council members present:  Dan Riggs, Bobbie Wosika, Margaret Bond-Vorel and Billy Krotzer

Council members absent: None

The City of Akeley has submitted its Final Annual Report to the Minnesota Department of Employment and Economic Development for the Small Cities Grant that was received. The funds from the grant were used to finance the improvements made to the water tower and the water plant.  This Public Hearing was held to discuss comments provided in the Final Annual Report and solicit comments from the public.  A copy of the Final Annual Report is available at city hall for review.

No public comments.

Motion by Brian Hitchcock to adjourn at 6:02pm, seconded by Dan Riggs, passed.

Respectfully submitted by:

Spring Bungert           
Deputy Clerk


MINUTES OF THE AKELEY CITY COUNCIL
SPECIAL MEETING
HELD AT AKELEY CITY HALL 6:30PM, DECEMBER 27TH, 2017

The Akeley City Council met in a Special Meeting Wednesday December 27th, 2017. Mayor Brian Hitchcock called the meeting to order at 6:30pm. 

Council members present:  Dan Riggs, Bobbie Wosika, and Billy Krotzer

Council members absent: Margaret Bond-Vorel.

Discussion of End-of-Year Fund Balance Review

Melody stated Lacey had wanted the Liquor Store fund balance to be dropped down from the 15% to 10%

Discussion of the Police Department Purchases and End-of-Year Finances. The total disbursements to date are $42,536.71 and receipts are $46,808.60 for a difference of $4,271.89.

Discussion of the Maintenance Department purchases and End-of-Year Finances. The total disbursements to date are $88,696.81 and receipts are $69,717.88 with a difference of $18,978.93.

Discussion of Admin and General Gov Purchases and End-of-Year Finances. The total disbursements to date are $16,901.98 and receipts are $6,919.35 with a difference of $9,982.63.

The beginning balance from the year 1/1/17 total was $254,463.17, revenues $342,913.00, disbursements with purchases $478,257.63, fund balance $103,548.14, investable balance $15,570.40, and cost of purchases $24,689.67, transfer from capital improvement savings into the general fund is $9,119.27.

Motion by Brian Hitchcock to approve the transfer from capital improvement to general fund in the amount of $9,119.27, depending what else comes in from the Police Department, seconded by Billy Krotzer, passed.

Discussion of Liquor Store Remodel and End-of-Year Finances. Total quote for remodel and approved was $67,010.01. Amount paid was $86,080.52. Additions was $4,826.40 totaling $90,906.92.

Motion by Billy Krotzer to transfer $50,135.22 from the Capital Improvement Liquor Store to the General, seconded by Dan Riggs, passed.

Discussion of End-of-Year Financials for Water/Sewer and Park. Waters investible balance is at $14,297.00, Sewer is at $2,740.00.

Motion by Brian Hitchcock to move $1,737.00 to the savings for special projects fund, seconded by Bobbie Wosika, passed.

Melody stated that the Park Fund Balance doesn’t have enough to be transferred.

Motion by Dan Riggs to adjourn at 7:04pm, seconded by Billy Krotzer, passed.

Respectfully submitted by:

Spring Bungert           
Deputy Clerk


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